Below are the forms included in the ILA onboarding process:
Worker Information Form
Essential worker information
Check-Off Authorization Form
The Check-Off Authorization form enables stevedores to deduct specific amounts related to worker benefits, such as health insurance, life insurance, retirement savings plans, and union dues. When a worker signs the check-off authorization form, you give your employer/stevedore permission to withhold the designated amount from your paycheck and send it directly to the ILA. This form is essential for the stevedore and the worker to maintain accurate record-keeping of payroll deductions.
ILA COPE Authorization Form
A Committee on Political Education (COPE) form is a document ILA uses to collect voluntary contributions from our workers to use in political and legislative campaigns. The funds collected through COPE forms support political candidates who favor labor laws, pro-labor issues, and other related causes that support the ILA’s interests. This includes lobbying efforts, political rallies, and other political activities. This form provides a means for ILA workers to become politically active and have a voice in the political process. Signing the COPE form authorizes the ILA to receive a specified amount/percentage of money regularly deducted from your paycheck.
Federal Tax – Form W-4
The federal tax form W-4 is an Employee’s Withholding Certificate used by stevedores who provide jobs for ILA workers in the United States to calculate the federal income tax amount that must be withheld from your paycheck. The purpose of the W-4 form is to ensure that your tax withholding is accurate so that you only owe a small amount of taxes at the end of the year or receive a large refund. When your hire starts or your tax situation changes, you must complete a W-4 form and submit it to the employer stevedore. You must provide basic information such as your legal birth name, Social Security number, filing status, and number of allowances. You can also withhold additional amounts from your paycheck to cover other taxes or debts you may owe, such as state or local taxes or student loans. Based on the information provided on the W-4 form, the stevedore calculates the amount of federal income tax that should be withheld from your paycheck. You need to regularly review and update your W-4 form to ensure that your withholding is accurate, especially if your income or tax situation changes.
State Tax Form (if applicable)
If your state has a state tax, the state tax form aims to report to state and local tax authorities how much income you have earned in a given tax year and calculate how much tax is owed to the state government. Each state has a unique State tax form, which varies depending on the state and the type of tax being reported, but they are like federal tax forms in structure and purpose. State tax forms may also include information on deductions and credits specific to the state or local government. Examples of state-specific deductions and credits include state tax deductions, property tax credits, and tax credits for renewable energy investments.
Form I-9
The purpose of the I-9 form is to verify your identity and eligibility to apply for employment in the United States. The I-9 form is a federal document that U.S. employers require to verify their workers’ identity and employment eligibility. The form ensures that workers are authorized to work in the U.S. and prevents discrimination based on citizenship or national origin. The I-9 form must be filled out by both the worker and the employer. The worker completes Section 1 of the form, providing their name, address, date of birth, social security number, and other information. The employer then completes Section 2 of the form, verifying the employee’s identity and eligibility to work by examining certain documents, such as a passport, driver’s license, or birth certificate. The U.S. government requires employers to keep I-9 forms on file for each employee for a certain period, and failure to comply with I-9 requirements can result in penalties for employers.